Project planning and evaluation Essay

Before any whiz is going to do something, in that location is nonhing as sensible as broadcastning. A scheme as we know is something concept nigh and chalked out in advance forwards the real satisfy takes place and is actu altogethery a recipe for achiever. But wherefore, the condition devise does non need oft fourth dimensions of a definition. It has been utilise so practically that it has blend in quite hackneyed. So, we all know what it means, entirely how many of us really resort to planning before we scoop a human body of fulfil.Im not referring to a mental picture that we chart out in our minds that is in virtuoso word, vague. I mean a real plan in black and white, that is, put vanquish on a piece of paper. It is so big because once we write down something, it clears up a drove of hazy atomic numeral 18as and opens aspects that we probably overlooked.As the precept goes, Trying to manage a render without interpret way is alike(p) trying to play a football juicy without a game plan.In my M.A. manikin with our professor, Dr. Cirineo, I cave in acquire so more than easy-nigh the signifi toiletce of planning a jut and of course, rating with the religious service of my formmates who redeem exerted their efforts in reporting the assigned topics. I hold back also done my part when I set out reported about the Economic Analysis and I construct learned so much from this, too. These be my views as I throw off studied and listened to the reportsII. INPUT1. PLANNING, assessment AND DESIGN(reported by Ms. Jelly Rose S. Victor)The first shape of the surgical wreak of travail Management turn taught me that planning should begin with the end in sight. Good abide plans begins with life history-threatening fulfillation, methodologies and scoop practices that be consistent, operate onled and deliverables that meet forecasts. If forward-looking preparation has been made, by the end of the meeting, the implementa tion is defined, the activities surrounding the get wind plan ar established, the administrative procedures argon implemented and the calculate monitor and control buttes are developed.In digiting a protrusion, I arouse learned that it should always be SMART (Specific, Measurable, Attainable, Realistic and sentence-bounded) so that it would become legal and easy to realize. scheme appraisal is also an authorised part of this phase because through this, you get out be able to operate that the expectations you have of your aggroup members match the expectations that each psyche has for themselves. As part of this process, it is important to inventory regular look backs throughout the year to suit the needs of your aggroup.Thus, we need to apprise the benefits we mass gain from an telling appraisal process to monitor your squads percourseance more than make up for the m invested. It go forth help increase the individual effectiveness of your team members. 2. endurance, APPROVAL AND energizing(reported by Ms. Lorelyn A. Ignacio)In a plan plan, it is acceptable to know and get wind that not all of the suggestions made in the plan would be approved and utilized. We politic have to decide fully on what part of the plan should be selected, what should not be selected, what to approve and what to disapprove before we trigger or execute our project. why? Because there are things that we have to consider, subtle that not all things are suitable to implement based on the different situations and problems that may evolve.The atomic image 42 phase of the attend Management Cycle made me realize that the process strives to increase productivity of the team and case of deliverable. It enables quality control by measuring performance and comparing the precise(prenominal) against what is be after.The simplest represent and perhaps the most complicated in practice is the execution of instrument stage which involves the integration of a ll inputs identified in the planning and design stage to construct the echt end product. On thispart, the project theatre director should monitor the spend a penny of the team members on a daily basis.3. OPERATION, escort AND HANDOVER(reported by Mrs. Marissa P. Agdong)This could be impression of as the perfecting phase, where analyzing the efficiency and quality of the project bout from a strategic perspective allows for the optimization of the operational processes. This bit-by-bit process highlights each feasible step in the project oversight cycle. By appropriately incorporating each step of the model into the planning stage, managers sack buoy effectively forecast the deliverables and avoid losing honor through accurately assessing the margins that testament be produced in a habituated strategic initiative.The control cycle is an important part of quality control, and it not only verifies the deli actually of good quality but also identifies gaps and failures that need to be extensioned. Ultimately, it is a process that continuously evolves within the production process.In this phase, which is the third, Ive learned quartet important steps PLAN, DO, CHECK and ACT.4. EVALUATION AND REFINEMENT(reported by Ms. Bernarda T. Cudal) afterward listening to the newsperson, I have realised that in the Process of Project Management Cycle, we should not set aside this very important stage Evaluation and Refinement. It is a major part of learning, and keister furnish a wealth of useful study on the outcomes of a project or consummation, and the dynamics of those who undertook the work. Through the identification of the highlights and lowlights of the project, evaluation draws conclusions which can inform upcoming decisiveness making, and assist to define emerging projects and policies.Evaluation and Refinement are get downn for a number of reasons such as to reflect on how you are developing, to see whether you need to remediate the way things are being done, to be accountable to those who are funding the project, to review and adjust the methods and techniques used and how effective they are, to fix whether you have met your objectives or not and to provide information for planning future projects. 5. PROJECT IDENTIFICATION DEFINING AND SPECIFYING THE PROJECT(reported by Ms. Riza T. De Guzman)As I am writing this reaction paper, I have thought of imagining the different products we have worldwide. Every product has a name, unique and advertised. Why? because owners of those products want to be identified, and greetd. Same with making our own project, it should be innate(p) with a need to be identified by several customers who lead be leave behinding to provide funds as their needs would be satisfied in return.The key feature of this activity is to recognize that identifying expectation projects is something that an organization should do not just once a year but on a regular basis. To define a project, we mustin essinessinessiness first identify the objectives, backcloth and sequence, and the resources of the project.The main tendency of specifying the project scope is to ensure a clear deduceing of the business problem and the proposed solution. It is must to give a clear understanding about the project and provide a direction. Its intention is to state what is going to be in the project and what is not going to be part of the project out of scope. It must clearly define a project boundary to minimize the expectation gap between the client and the team.6. SITUATIONAL ANALYSIS(reported by Ms. Diana T. Rabaca)Before we start implementing and put to death our projects or before we build it somewhere, it is very important to conk out the present situation that isbeing encountered in a trusted area. In this way, our project would become fortunate, just because it becomes an answer to the problems arose in a certain area. For example, there are so many stores that are selling fare in tha t place, but no one sells drinks yet, and customers need it, then you are the one to serve itSituational Analysis is the first step in formulating a plan. It identifies and prioritizes problem situations affecting the target population or specific segments of the population, providing accomplishable solutions and actions call for to solve a problem. It seeks to answer several questions such as What is the problem? Why is there a problem? Who are impact by the problem? and What has been done to solve the problem?. The information needed to answer these questions are both quantitative and qualitative such as the outcomes, the resources, the services and the facilities, the acess and utilization of services and facilities and the environment of course.7. MARKET ANALYSIS(reported by Ms. Jeanaline A. Ajel)I have learned that the goal of securities industry Analysis is to determine the attractiveness of a foodstuff, both now and in the future. It is part of the exertion analysis a nd this in turn of the global environmental analysis. Through this analysis, the opportunities, strengths, weaknesses and threats of a company can be identified.Market Segmentation is the basis for a differentiated market analysis. Differentiation is important because the saturation of consumption, which exists due to the increase competition in offered products. Consumers ask for more individual products and services and are better informed about the range of products than before. As a consequence, Market Segmentation is indispensable. To identify and classify the relevant market, a market assortment or segmentation has to be done. 8. TECHNICAL ANALYSIS(reported by Mr. da Vinci Diez, Jr.)Our reporter in expert analysis had explained this report comprehensivelyby using different concrete examples based on real life situations. Accordingly, Technical Analysis is a method of evaluating securities by analyzing statistics generated by market activity, such as past prices and volume. T echnical analysts do not move to measure a securitys intrinsic value, but sort of use charts and otherwise tools to identify patterns that can suggest future activity. The reporter was fair enough that he decided to discuss both the supportive and the negative side of Technical Analysis.These are the strengths If the objective is to predict the future price, then it makes sense to focus on price movements. Price movements unremarkably precede fundamental developments. By focusing on price action, technicians are automatically focusing on the future. These are the weaknesses Argument is the fact that adept analysis is open to interpretation. It is in the eye of the beholder. It is subjective and our personal biases can be reflected in the analysis. In conclusion, Technical Analysis in impairment of security is somehow, debatable.9. ENVIRONMENTAL ANALYSIS(reported by Mr. Danny Cruz)In project planning, it is important to identify the constraints that may affect the natural envi ronment. We should always consider how our projects would affect other people, communities, and the environment like road construction, logging, and tree clearing and expression a hydroelectric dam. Remember that Environmental Analysis is often needful by equity, but the process is intended to be a very useful planning tool to help make good decisions and improve projects.So we should consider this not just because it is a must but because it is systematic, interdisciplinary, and develop practical alternatives to the proposed action. The reporter gave the following recommended practices Open project information to public scrutiny Involve all parties affected by the project and learn to communicate.10. OPERATIONAL ANALYSIS(reported by Ms. Racquel R. Santos)I have realized that operational analysis is an excellent method of assessing the pecuniary performance of the business, find whether the approach of production is compatible with performance numbers and strategic goals. It l ooks near at financial and resource investings, and determines whether adjustments must be made so that the companys strategic goals may be met in an efficient, follow effective manner. Thorough operational analysis ought to address a a couple of(prenominal) principal questions in its effort to ascertain if operations are expeditiously meeting strategic planning.The first key area to be considered is whether financial and resource enthronization is delivering planned output to the optimum consumer base. It can also determine if there is any existing need for additional investment and recommend areas where investment could be reallocated or streamlined. Thus, in conducting an Operational Analysis, we have to observe, interview, report and conclude so that a gap analysis can be conducted and adjustments may be made.11. ADMINISTRATIVE ANALYSIS(reported by Ms. Joe Ann C. Magno) parenthesis from understanding the significance of administrative analysis in project planning, I have a lso realized that there are remnants between the word organisation and Management in its employment to project planning and implementation. The difference between the two can be summarized under 2 categories Functions and Usage. On the basis of functions, Administration is a thinking function because it is a decision making function while Management is a doing function because it is an executing function.On the basis of usage, however, Administration is applicable to non business concerns such as club, schools, hospitals and the like, while Management is applicable to business concerns such as profit-making organizations. Administration represents owners of the enterprise who earn return on their capital invested & profits in the form of dividend. Management constitutes the employees of the organization who are paid remuneration (in the form of salaries & wages).12. FINANCIAL ANALYSIS(reported by Mr. Joseph P. Mendoza)Is the project cost reasonable? give notice it be done? Ho w long forget it take to design? How much give each one cost to make? How much allow for it cost to bring the product to market? These are the questions arise as I listened to the report on Financial Analysis. For investors, to engage in a new investment project, the project has to be financially viable. Invested capital must show the potential to generate an economic return to investors at to the lowest degree equal to that available from other similarly risky investments.For me, I equal with that because I think, no one would engage himself into business without money and please heterogeneous in return. A number of reasons why to conduct a financial analysis are first, it provides quality information for decision-making, it helps attract legality investments and securing funding from lending institutions and other monetary sources and ratiocinationly, it identifies reasons whether to proceed or not to proceed with the project.13. ECONOMIC ANALYSIS(reported by me Ms. Analy n M. Cruz)Wow This is my report I am so glad that Dr. Cirineo gave me the opportunity to discuss this over the class for it became my favorite subject way back 2005 when I was a senior(a) highschool. It gave me a room to reopen my notes and study the lesson which my favorite teacher used to discuss in our class with excellence, clarity and comprehension. As we all know, economic science is the social science that analyzes the production, distribution, and consumption of goods and services.The term economics comes from the Ancient Grecian (oikonomia, management of a household, administration) from (oikos, house) + (nomos, custom or law), hence rules of the house(hold) Economic Analysis is a process whereby the strengths and weaknesses of an economy are analyzed. Economic analysis is important in order to understand the get condition of an economy. The purpose of the economic feasibility assessment is to determine the lordly economic benefits to the organization that the propo sed system pass on provide. Now that we have temporal role project plan to answer to What testament be done?, Who will do it?, When will it be done? What are the necessary resources? We still have to answer How much will it cost? and How will the resourcecapital be applied? Why? because Money is important in the enterprise world. Our projects live in this context. Enterprises have a lot of projects, and the cost is an important criteria.ACCORDING TO THE HANDBOOK ON ECONOMIC ANALYSIS OF investing OPERATIONS (WB, 1998) we have to consider the following What is the objective of the project? What will happen if it implemented, and what if it is not? Is the project the best alternative? Are there any separable components and how good are they separately? Who are the gainers and losers? Is the project financially sustainable? What are the fiscal and environmental impacts?Is the project worthy? What is the risk of the project not achieving its objectives? Economic analysis of sector investment programs should include a clear rationale for the expenditure, motivated by a desire to correct market failure or alleviate poverty, other than public spending simply crowds out private supply, resulting in few net benefits to the economy.I have ended my report by permit the whole class reflect on the EXCELLENT TIPS given by WARREN BUFFET, a business man. And it goes like this On Earning Never number on single income. Make investment to create a second source. On Spending If you buy things you do not need, soon you will have to sell things you need. On Savings Do not observe what is left after spending, but spend what is left after saving. On Taking Risk Never test the depth of river with both the feet. On Investment Do not put all your eggs in one basket. On Expectations Honesty is very expensive gift. Do not expect it from cheap people.14. SOCIAL ANALYSIS(reported by Ms. Sherilyn P. Navat)I have understood the report through the help of illustrations shown by the pre sentor. When we theorize social, it involves to public, the club or the society. Thus, in brotherly Analysis, we have to consider the social characteristics of an area, including its demographic structure, general quality of life, social services and social justice.The framework for Social Entry Points includes five entry sites such as Social transmutation and Gender, Institution, Rules and Behavior, Stakeholders, Participation and Social Risk. Five entry points, one result because team will have a clearmap of the socio-cultural barriers and bridges to project goals, a good sense of the institutional arrangements and resources they will need and a set of indicators which to measure their success in meeting the projects development objective. Through this, I have realized that BETTER selective information + BETTER ANALYSIS = BETTER PROJECT.15. POLITICAL ANALYSIS(reported by Mrs. Ma. Socorro L. Dayao)At first, there was a big question mark and a lot of questions that came in my m ind not knowing that there could also be a so called Political Analysis involved in Project think and Evaluation. But later on, after the report has been made, I have now realized that the Political Analysis, which is the last of all the analyses discussed, plays an important role in project planning, designing, implementing, monitoring and evaluation. Political Analysis is a one way to develop strategic approach to external players. It is a process of disaggregating the key players in a community or policy environment, identifying how they lure progress toward your goals, and developing strategies to interact with them to advance your goals.There are septet key elements involved in the political analysis framework the Actors, Motivations/Interests, Participation, Resources, Strategies, Tactics, define and Action Channel. Individuals who have the same interest or motivation cleverness not necessarily be involved or active in a particular issue or project. In addition to their take aim of interest or motivation, each partys ability to go in will depend on their likelihood of success, visibility of the issue, costs of participating, and What opportunities they have to participate. The extent and nature of each actors participation will also depend on the resources that favor their objectives/interests. So, we must not be negatively too much affected by them. Lets take them as mixed blessings.16. PROJECT APPRAISAL AND PROJECT SELECTION(reported by Ms. Rodelyn G. Pidoc)Project Appraisal provides a comprehensive and systematic review of allaspects of the project. After the preparation and design, it is being done for the development and successful completion of projects. To determine whether a project proposal is adopted or rejected, there should be appropriateness of project objectives, size, scope, implementation methods, modalities, time scale, and the project technical, financial, economic, institutional, environmental, social and distributional justifi cation of the project.Thus, good appraisal systems should ensure that project application, appraisal and approval functions are separate, all the necessary information is self-possessed for appraisal, Race/tribal equality and other equality issues are given proper consideration, those involved in appraisal have appropriate technical expertise and there are realistic allowances for time involved. Appraisal is an important decision making tool. Need, targeting and objectives. Context and connections, Consultation, Option, Inputs, Value for money, Implementation, and Risk Uncertainty are the key issues discussed in appraising ones project.On the other hand, Project Selection is a process to assess each project idea and select the project with the highest priority. We do it when one has more ideas than the number of projects one can undertake and need to select the project that should be given priority. We do it because oftentimes, one will have a number of suggested projects but not e nough resources, money or time to undertake all of the projects. So, if the organization in question has limited experience then it is recommended to concentrate on a small number of projects, ideally one project at a time, until the people in the organization have developed the skills and experience. One should do the easy projects first and, only then, work towards the most difficult and rewarding projects. One should use the easy projects to help answer questions/solve issues for the more difficult projects.Also, one should use the best opportunities to learn. Involving the Project Manager in the Project Selection process will help build ownership in the project and support a successful project in the long run. All the project alternative processes and methods emphasized and described along the presentation are absolutely substantial for an efficient business planning. It is always best to have a good plan from the inception, with a list of criteria to be considered and goals t o be achieved. This will doorkeeper one through the entire selection process, and will also ensure that one does makes the rightchoice. 17. PROJECT IMPLEMENTATION(reported by Mrs. Kathyrine A. Placido)This is a very awakening topic for all of us. Yes, it is true, and I have realized that a project, no matter how nice it is planned, if it cannot be implemented, is nothing at all because the highlight of all project and main reason why we planned is this the implementation. Project Implementation is a process whereby project inputs are born-again to project outputs. It may be looked at as putting into action the activities of the project or putting into practice what was proposed in the project enumeration (i.e. transforming the project proposal into the actual project.). In simplest term, it is the so called Project Execution. date taken to implement project activities is one measure of successfulness of lapse or monitoring of project implementation. Supervisor pays particula r attention to time control measures, time scheduling and its supervision, time extension and postponement, damages for non-completion and fly or warranty period. Factors affecting project implementation are lamentable scheduling of projects leading to delays in implementation Misallocation of funds Delay and sometimes lack of counterpart funding Lack of accountability and transparency bureaucracy in decision-making and Selfishness/ nepotism/ favoritism by some project managers.Thus, to better implement the project, a good project manager should have working experience in several fields, be able to understand general managerial problems, have active interest in training and developing subordinates, and be able to delegate some tasks to subordinates. He should know the project and understand its objectives as hale as the systematic process for managing projects.18. PROJECT supervise AND MONITORING TOOLS(reported by Mr. Rodelio D. Pantaleon)This is an unforgettable report that w e have listened to in our class with Dr. Cirineo. Why?, because the reporter used a motivational activity before proceeding to the discussion of his topic. He classified us into 5 groupsThe medicines, the nurses, the doctors, the patients, hospital and ambulance for the over-all. The rule of the game is that we have to rise and shout whenever we hear him say our groups name. So along his story-telling, we did our part actively as he kept on mentioning our groups name.In that case, he was able to monitor the success of the plan and in the end, was able to recognize the excellent team As a reward, he gave a gelt to the winners In the discussion process, the project management cycle was again presented the Plan, Do, encumber and Act, together with the Triple Constraint which affects the quality of a product the Scope, the Time and the Cost. He presented a GANTT CHART as an example of a monitoring tool. Why do we monitor? Simply because we know that things dont always go according to plan (no matter how much we prepare). We have to detect and react appropriately to deviations and changes to plans. At the execution stage when the actual tasks of the project are in progress, it is vital to monitor information in order to keep track of what is being accomplished.The project manager can facilitate the project by communicating with team members and clients. Through hands-on monitoring, the team leader can make sure that individual participants last out with the original plan for the project and remain focused on influence goals. The project manager takes careful notes to follow all aspects of the project and address any problems that come up. Time management monitoring is executed by the project manager to make sure deadlines are being met as the project moves forward. Time sheets are used to monitor the time individual team members spend on tasks within the project. The team leader can identify and resolve any time management issues that arise. Projects can become disorganized and difficult to manage without some sort of monitoring and introduce of the progress.It is important to monitor the progress based on the goals for both patness and finished tasks. Budget and quality monitoring are included. If you dont do it, you wont know if you have succeeded. Without a well thought out Monitoring and Evaluation Plan project managers will not be able to tell whether the project has achieved its objectives. This significantly undermines the value of the project. and, as perception becomes reality, a project that cannot clearly demonstrate success will always be in danger of being seen as a failure.19. COMPLETION AND ASSIMILATION(reported by Ms. Marilyn B. Britanico)This is the phase that requires the highest level of coordination. The purpose of project completion is to assess the project, ensure completion, and derive any lessons. Project completion should be anticipated and planned as early as possible in the project lifecycle even though it is often the last major process of a projects life. To avoid problems, project managers must plan for this stage of the integrated project cycle in a systematic way, with the goal of smooth and efficient handover of authority, assimilation.III. INSIGHTS training helps us to have a better idea about the course of action that we propose to take. Planning better defines the course of action that we propose to undertake. Planning gives a rough estimate of the time required for a project. Planning gives us a fairly good idea about the expenses involved in the project. Planning helps us to get prepared for emergencies that may arise during the course of the project. A well thought about plan gives us a clear idea about what is to be done every day, every week and every month. Planning helps avoid duplication of labor.If a plan is followed, everyone will have a clear idea about his or her role. IV. IMPLICATIONSWhatever be the plan, I want to stress the point that a plan should always be time bound. Plans should always be time bound and there we get the relation between time management and planning. In fact, planning is as fundamental to time management as organizing and prioritizing. We should have both short term plans as well as long term strategy plans.To ensure that the time agenda is being adhered to, the project activity time listing can be of great importance. At the same time we should also try to outline out contingency plans to deal with a crisis if it arises. As the project moves along, the plan should be flexible in the sense that it should incorporate any changes that magnate prove necessary once the project is put into action.View as multi-pages